How this works for your center and curriculum

The Smart Portfolio System is easily tailorable, manageable and adaptable for any curriculum no matter the speciality of the residency. With a few steps you can insert your data or you can start with using ours

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Design your own Goals, Procedures, Rotation, Courses and Assessments into easy to use, user friendly screens

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Match them into your EPAs using drag and drop functionality

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Link users into your program and launch your residency program

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Monitor residents progress, achievement and growth

This web-based platform offers the end-user a fully digital assessment experience with all necessary tools to monitor competency completion automatically and remotely engage with their supervisors and residency program directors

The intuitive user interface includes download/upload functions, search functions, FAQ sections, and helpdesk sections

Тhe platform is available in a web-based environment and soon as an application for smartphones and tablets

The intention is in the future to even provide a country adjusted version based on local training programs

Current Global scenario in residency training

Skills training programs are concentrated on animal models or human tissues. Current approaches focus mostly on technical aspects undermining the critical component of soft-skills training.

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Reduction in patient volume; “low-complexity” cases suitable as training cases are limited

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Duration of residency training is becoming shorter

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High (critical) drop out and burnout rates among trainees

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Initiatives on simulation and skills training are scarce, fragmented and poorly coordinated

Defining the need

Training and certification for surgeons varies enormously between countries and marked differences in competency assessment across the world result in several discrepancies in:e

Patient safety is subjected to close scrutiny

Patient cases are (increasingly) more complex

Healthcare innovation drives the introduction of new techniques at an increasing rate

Rising healthcare costs

What we bring on the global table

We aim to digitally transform residency programs at the global level

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Our novel approach leverages competency-based education and evidence-based medicine

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Using validated, internationally accredited assessment methods and next-generation virtual reality simulation tools packaged in a modern curriculum

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SPSs offers real-time clinical data management, procedure monitoring, assessments and communication among all stakeholders involved in the supervision of trainees

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Fully digital assessment experience with all necessary tools to monitor competency completion automatically and remotely engage with (international) peers, their supervisors or residency program directors

SPS Workflow

Registration activities, procedures, and procedural parts performed during training

Trainees can keep their training objective and structured

Through the notification system, the supervisor constantly monitors the activities of the resident

Archiving function for various training-related documents

Three standard accounts were provided to the users (trainee-, trainer- and program director accounts)

One administrator account for full background access, technical support and program design

Feedback forms

OSATS

Objective Structured Assessment of Technical Skills: a scoring system to compare and evaluate the technical skills of the trainee during a procedure and or simulation (overtime)

CAT

Critically Appraised Topic: An evaluation form focused on the scientific development of the trainee

SCF

Short Clinical Feedback: This is a scoring system to score, compare and evaluate the non-technical skills of the trainee during the (skills) training; for instance, communication, leadership, management, performance under stress, cooperation, social awareness, professionalism

360-degree

This form evaluates the trainee's non-technical skills in communication and cooperation with colleagues and patients

Evaluation forms

Three-months evaluation form

Once in 3 months the trainee and the Head of Training evaluate the training program, the progress of the trainee, the effectiveness of the training program, the role of (individual) trainers, etc.

Annual evaluation form

Annual evaluation: Once per year the trainee and the Head of Training evaluate the training year. This evaluations are confidential. If needed a long-term action plan can be initiated during these evaluations.

Trainees level of competence

Using the aforementioned assessment and evaluation forms, the trainers can determine and objectify the level of competence of their trainees. This scale describes the performance of the trainee and the level of independence:

E.The trainee is supervising this skills procedure

D. The trainee has performed this skills procedure independently

C. The trainee has performed this skills procedure under limited supervision

B. The trainee has performed this skills procedure under strict supervision

A. The trainee has assisted this skills procedure